Please fill or choose the data marked red and try submitting again.
      Prepared for:    
      By:  
         
    Office Size     Cost of Delaying the Decision  
    Average number of documents per day    
    Number of office days per year 252   Per Day:  
    Total number of documents per month   Server Based Online  
    Total number of documents per year    
    Number of people who access files (billers, collectors, customer service, accounting etc.)   Per Month:  
    Average number of documents retrieved/refiled per hour (average number of cases worked)   Server Based Online  
    Average Hourly cost of employees handling paper (including benefits and taxes)    
               
    Personnel Expense     Paper MedFORCE  
    Average number of documents filed per hour 300     
    Annual cost for filing (total # of documents per year / # of documents filed per hour x hourly rate)  
    Average minutes spent per document (cases worked-includes retrieving, copying and refiling-MedFORCE is rounded up)  1  
    Average minutes/day spent looking for missing files or documents (total estimate for all employees) 10  
    Total daily hours retrieving/refiling documents**(see below for explanation of this calculation)  
    Annual cost for retrieving/working with documents (total time per day x hourly rate x # of days per year)    
    Total Personnel Costs      
         
    Office Space Expense          
    Yearly rental      
    Percentage of file cabinet space      
             
    Equipment/Supplies Expense          
    Cost per file unit (file cabinet or hard drive space)     $10  
    Average number of pages per file unit (Paper: # of filing cabinets, MedFORCE: # of Gig     28,800 20,000  
    Folder cost per box      
    Folder used per year (boxes)     0  
    Folder label cost per box      
    Folder labels used per year (boxes)     0  
    Paper cost per box      
    Paper used per year (boxes)      
    Other filing supplies/expenses     $25  
           
    TOTALS     Paper MedFORCE  
    Total Personnel Cost    
    Office Space Expense      
    Equipment/Supplies Expense    
    YEARLY TOTALS      
         
    MedFORCE Estimated Cost (please input the numbers from your quote)        
    MedFORCE Server-based Initial Investment        
    MedFORCE Annual Maintenance        
           
    MedFORCE Online Startup Investment        
    MedFORCE Online Monthly Fee        
           
      Server Based   Online/Hosted  
    Total annual savings      
    Total monthly savings      
    Total first year savings (Annual Savings Including Initial Cost)         
    ROI in xx Months (savings/ first year total expenditure)       
            
    ** Number of employees accessing files x average number of cases per hour x # of minutes to retrieve / refile the document + time spent for all employees searching for missing files or documents - this total is divided by 60minutes x 7 work hours per day - minus # of hours per day spent filing (this is already calculated above)